Privacy Policy
Effective Date: [Insert Date] (whenever we go live)
Last Updated: [Insert Date]
Welcome to The Shortlist ("we", "us", or "our"). We are committed to protecting your privacy and handling your personal information with care and transparency. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website (XXXXXXXXXX) and use our services.
1. Who We Are
The Shortlist is a platform that empowers jobseekers to review and rate recruitment firms, headhunters, and internal recruitment/talent teams. Our mission is to create transparency in the hiring process and support better-informed job search decisions.
Our contact email: XXXXX@XXXXXXXX.co.uk
2. What Information We Collect
We may collect and process the following personal information:
a) Information you provide:
- Name, email address, and professional details when submitting a review
- Content of your reviews and ratings
- Any information provided when contacting us or signing up for updates
b) Information we collect automatically:
- IP address and browser details
- Device information and operating system
- Pages visited, session duration, and referral source (via cookies or analytics tools)
3. How We Use Your Information
We use your personal information to:
- Publish and manage user-submitted reviews
- Moderate content to maintain platform integrity
- Respond to enquiries or technical support requests
- Send service-related updates or optional marketing emails (you can opt out at any time)
- Improve our platform, functionality, and user experience
- Ensure compliance with legal obligations and prevent abuse or fraud
4. Legal Bases for Processing (UK GDPR)
We rely on the following legal grounds:
- Consent: For optional services like marketing communications
- Legitimate Interests: To operate and improve our platform
- Legal Obligation: To comply with applicable laws and regulations
5. Data Sharing and Disclosure
We do not sell your personal information. We may share data with trusted third parties who help us operate the platform (e.g. cloud hosting, analytics providers, moderation tools), under appropriate contractual safeguards.
We may disclose data:
- If required by law or legal process
- To protect our rights, users, or platform integrity
6. User-Generated Content
Your reviews and ratings may be publicly visible. Do not include personally identifiable information about yourself or others in your review content. We moderate submissions to ensure compliance with our Review Guidelines.
7. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction or deletion of your data
- Withdraw consent for optional services
- Object to certain processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, email XXXXX@XXXXXXXX.co.uk
8. Data Retention
We retain your information for as long as necessary to fulfil the purposes described above, including for legal, audit, and accountability purposes. Reviews may remain visible unless removed due to violation of our policies or at your request.
9. Cookies and Tracking
We use cookies and similar technologies to improve site performance and understand usage patterns. You will be given the option to accept or manage non-essential cookies when you visit the site.
See our [Cookie Policy] for more details.
10. Children
The Shortlist is not intended for individuals under the age of 16. We do not knowingly collect data from children.
11. Security
We implement appropriate technical and organisational safeguards to protect your personal information. However, no method of transmission over the internet is completely secure.
12. Changes to This Policy
We may update this Privacy Policy from time to time. If we make significant changes, we will notify you via the website or email. Continued use of the platform after updates constitutes acceptance.
Contact Us
If you have any questions or concerns, please contact:
The Shortlist
Email: hello@the.sh.ortlist.com
Registered office: [Insert company address once registered]